Village Council Regular Meeting Minutes

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Marvin Village Hall, 10006 Marvin School Road
Members Present:
  • Mayor Pollino (via Webex), 
  • Mayor Pro Tempore Vandenberg (via Webex), 
  • Councilman Deatherage, 
  • Councilman Lein, 
  • Councilman Marcolese, 
  • and Councilman Wortman
Staff Present:
  • Christina Amos, 
  • Austin W. Yow, 
  • Chaplin Spencer, 
  • Jamie Bays, 
  • and Hunter Nestor

Councilman Lein called the meeting to order at 6:01pm and determined a quorum was present. He noted that both Mayor Pollino and Mayor Pro Tempore Vandenberg are participating remotely. He asked for a motion to appoint himself as temporary Chairman for the meeting.

  • Moved byCouncilman Marcolese

    To appoint Councilman Lein as the temporary Chairman of the meeting.

    Vote: Motion Passed Unanimously
  • Moved byMayor Pro Tempore Vandenberg

    To allow Councilmembers to participate remotely.

    Vote: Motion Passed Unanimously
  • Moved byCouncilman Lein

    To adopt the agenda as presented.

    Vote: Motion Passed Unanimously

Councilman Lein led the pledge of allegiance.

No one signed up to speak.

TIME STAMP 3:20

Councilman Lein presented a plaque to John Jones in commemoration to his service to the Village of Marvin, serving on the Planning Board as a member and its Chairman.

No report was given.

TIME STAMP 6:50

a. Preserve Internal Trail Update

Hunter Nestor, Planning & Zoning Administrator, stated that he met with the Preserve HOA, which has agreed to the changes to the easements. He expects the trail to be completed in the coming week.

b. Henry Nesbit Rezoning Update

Mr. Nestor stated that the application to rezone the property on the corner of Henry Nesbit and Waxhaw-Marvin Road has been withdrawn by the applicant and that the proposal appears to be dead.

c. Pulte Park Update

Mr. Nestor stated that he has requested a meeting with the Towns at Audrey Park HOA and is waiting to hear back.

No report was given.

TIME STAMP 9:00

(See attached, Item C4, which is included as a reference in these minutes).

Deputy Montgomery and Gallis gave his monthly report on calls and patrols from the previous month. He also briefed the Council on the speeds of travel of cars on Waxhaw-Marvin and Marvin Roads from the previous month. The Council thanked Deputies Montgomery and Gallis for all their work on National Night Out.

TIME STAMP 13:00

Councilman Marcolese briefed the Council on the previous Planning Board meeting. He stated that the Board recommended approval of the Heritage at Marvin rezoning.

TIME STAMP 13:40

Mayor Pro Tempore Vandenberg stated that there was no PR&G Board meeting last month. She stated that the Board will be working on more events, including Trunk or Treat.

  • Moved byCouncilman Wortman

    To approve the consent agenda as presented.

    Vote: Motion Passed Unanimously

(See attached, Item D2, which is included as a reference in these minutes).

  • To adopt the revised meeting schedule as presented.

    Vote:

(See attached, Item D3, which is included as a reference in these minutes).

  • To enter agreement with AMT Engineering to conduct Pavement Condition Survey AND allow Manager to Execute Agreement.

    Vote:

(See attached, Item D4, which is included as a reference in these minutes).

  • To waive the two-quote requirement and enter contract with Water Saver Irrigation Inc for roundabout irrigation lines in an amount not to exceed $15,000 and allow Manager to execute the contract.

    Vote:

(See attached, Item D5, which is included as a reference in these minutes).

  • To reappoint John Baresich and Kristyna Culp to the Parks, Recreation, and Greenways Board for Terms Commencing 9/1/2022 and Expiring 9/1/2025.

    Vote:

(See attached Item D6, which is included in the minutes.)

OR-2022-08-01

An Ordinance Amending the General Fund Budget Ordinance

Be it Ordained by the Village Council of the Village of Marvin, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2023:

Section 1.  To amend the General Fund Budget, the revenues and appropriations are to be changed as shown.

 TYPE

BUDGET ACCOUNT

AMENDMENT AMOUNT

FROM

TO

Expense

Contingency

($6,000)

$50,000

$44,000

Expense

General Fund – Culture and Recreation 

Community Events 

A/C 4001

$5,000

$27,000

$32,000

Expense

General Fund – Public Safety 

Contracted Services 

A/C 5502

$1,000

$223,177

$224,177

Reason:   To appropriate $6,000 from Contingency and allocate $1,000 for an increased cost of our FY23 UCSO Deputy Contract and allocate $5,000 to Community events for the Ribbon Cutting Ceremony at Village Hall.  

Section 2.  Copies of this budget amendment shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for their direction.

Adopted this 9th day of August 2022.

  • To adopt the Ordinance amending the General Fund Budget as Presented.

    Vote:

(See attached, Item D7, which is included as a reference in these minutes).

  • To approve the Service Schedule Proposal from Schneider Tree Care in an Amount Not to Exceed $5,000 AND Authorize Manager to Execute the Contract.

    Vote:
  • To appoint Mayor Pro Tem Vandenberg as the Council Liaison for the Wayfinding and Branding Committee, in lieu of Councilman Wortman.

    Vote:

TIME STAMP 15:20

(See attached, Item E1, which is included as a reference in these minutes).

  • Moved byMayor Pro Tempore Vandenberg

    To open the public hearing.

    Vote: Motion Passed Unanimously

    Mr. Nestor explained that two property owners in Weddington Chase have petitioned to annex into the Village. He explained that the Village must assign a Marvin zoning designation to the annexed properties once the annexation ordinance is adopted. He explained that it is staff and the Planning Board's recommendation to rezone the properties as Marvin RUC.

    No one signed up to speak.


  • Moved byCouncilman Marcolese

    To close the public hearing.

    Vote: Motion Passed Unanimously

    Council had no questions for staff. Mr. Yow stated that the Council would consider adopting the ordinances to annex and rezone the properties at the August 25 Work Session.


TIME STAMP 18:30

(See attached, Item E2, which is included as a reference in these minutes).

  • Moved byMayor Pro Tempore Vandenberg

    To open the public hearing.

    Vote: Motion Passed Unanimously

    Mr. Nestor gave an in-depth explanation of the series of events leading to the question on Council's agenda, please see the attached memo for this timeline of events. In short, he explained that the concept of a Village Center District along New Town Road first appeared in the 2004 version of the Village's Land Use Plan. Throughout the years to come, future documents would reference this district with various recommendations for what areas should constitute the district and the various uses of said areas. He reviewed the 2019 Community Survey which found 54 percent of households supported the idea of the Marvin Heritage District. He then reviewed the studies completed by DFI and NCGrowth-SmartUp. He then reviewed the 2020 Land Use Plan, the Marvin Heritage District Small Area Plan, and the Form Based Code.

    Following this recap, Councilmembers asked various questions of Mr. Nestor regarding the density and controlling mechanisms for ensuring that the density of the MHD as a whole is one unit per acre. They also asked about recent changes to the state law that restricted the ability of municipalities to regulate planning and zoning issues.

    Chaplin Spencer, Village Attorney, explained that the NC General Assembly restricted the zoning authority of municipalities in recent years with the passage of NCGS 160D. In reaction to this change, many towns have opted to pursue conditional zoning, which provides a longer and harder process for applicants while Council retains control via legislative action.

    Councilmembers then asked Mr. Nestor about the potential for the de-annexation of properties. Mr. Nestor explained that de-annexation is a state legislative decision that has occurred in Marvin in the past. He cited property near the Rea Road and Tom Short Road intersection.

    Councilmembers Lein then asked Mr. Nestor to explain how the Marvin Heritage District is not considered high density. He explained that the number of homes in the Marvin Heritage District would be capped so that the number of homes does not exceed the acreage in the district.

    Mr. Nestor then presented his report on the rezoning application submitted by Jones Homes. He explained that the proposal is for 68 homes on 47 acres. He clarified that the process ensures that all the information on the proposal is provided upfront so that the Council and the public would know exactly what is being proposed.

    Mr. Nestor then reviewed the characteristics of the lots, including setbacks, lot size, etc. He noted that more than 40 percent of land has been dedicated to conservation and active recreational use. He also reviewed the tree preservation specifications, water and sewer connectivity, and additional aspects of the proposal. He then reviewed the series of public involvement meetings, and the review of the proposal by the PR&G and Planning Boards.

    Councilmembers asked Mr. Nestor to clarify the number of entrances to the proposed subdivision. He explained that the proposal has only one public entrance; he noted that the western entrance initially proposed would be gated and only used for emergency access.

    Mr. Nestor then reviewed the conditions outlined in the developer agreement, including those recommended by the Planning & PR&G Boards.

     

    Public Comments

    Eric Schachner, 608 White Tail Terrace: Mr. Schachner stated wanted to clarify that only 54 percent of respondents wanted a Heritage District, not 54 percent of households. He voiced his opposition to the proposal, wishing that they would construct less homes. He stated that the Village should amend the website to remove language about limiting higher density to age restricted neighborhoods. He then spoke about the new Village Hall's handicap ramps and the use of signage and logos.

    Gary Carter, 1213 Larkridge Court: Mr. Carter asked Mr. Nestor about the fourth leg of the proposed roundabout at New Town and Marvin Road. He then suggested that the large traffic already streaming through Marvin would support a downtown, making the additional housing unnecessary. He then asked about the future development of the Lett property and allowable lighting. Mr. Carter later asked if the proposed pump station would create a stench. He asked that any smell be filtered.

    Clayton Loflin, 1313 Haywood Park Drive: He, as a representative of Weddington Methodist Church, asked to stay informed of ongoing developments. He then spoke on the County's moratorium on approving developments that would require pump stations. He spoke on traffic concerns along New Town Road, encouraging to slow down on residential growth and freeze the project until Union County is able to increase its water/sewer capacity.

    Malinda Daniel, 10410 New Town Road: Mrs. Daniel stated that a condition was left out of the developer agreement, feedback from Union County Public Schools on capacity. She then asked about the legal recourse of denying developments that are compliant with the regulations of the Marvin Heritage District. She stated that fear should not govern the decisions of the Council.

    Gary Rose, 1209 Larkridge Court: Mr. Rose spoke on the density of the proposal. He noted that 4 parcels in the Marvin Heritage District are planned to be Commercial or Civic. He argued that these properties should not be considered the acreage calculation for the district's density.


  • Moved byCouncilman Wortman

    To close the public hearing.

    Vote: Motion Passed Unanimously

    Mr. Nestor then answered the questions posed during the public comments.

    Christina Amos, Village Manager, clarified that NCDOT has had issues in the past with the right of way acquisition for the fourth leg of the roundabout at New Town and Marvin Road, which could have jeopardized the fourth leg. She noted that the fourth leg is planned to be constructed, as the developer is donating the necessary land.

    In response to the question regarding lighting that would be installed once the Lett property is developed, Mr. Nestor stated that any future proposal would be subject to relevant ordinances, but specifics would depend on the proposal.

    In response to the question regarding the legal requirements of public hearing notices, Mr. Nestor stated that state statute states that adjoining properties within 100ft receive a mailed notice. He also noted that a notice is published in the Enquirer Journal newspaper and published on the Village's website. For public involvement meetings, Marvin's ordinances state that homes within 1,600ft receive a mailed notice. He stated that all future proposals would have the same public notice requirements.

    Regarding Union County's pump station moratorium, Ms. Amos stated that the County is working on an ordinance to determine life cycle cost, which would then be passed onto developer. She noted that the ordinance will be considered by the County Commissioners likely in September or October.

    Regarding the comment stating that the school feedback was missing, Mr. Nestor stated that the applicant did receive data, and that the data was presented to Council prior to the meeting. Ben Kuhn then read the data aloud. Mr. Nestor noted that the data included subdivisions that had already been approved, but not yet built or completed. He noted that the data was not included in the developer agreement because it was just data and provided no recommended conditions.

    Regarding the question about an applicant's legal recourse for Council denying a compliant Heritage District conditional rezoning application, Mr. Spencer stated that the Council is not bound to approve any application. He stated that a conditional rezoning is a completely legislative decision. Mr. Nestor noted that the Village's Land Use Plan and the Marvin Heritage District Small Area Plan must be taken into consideration by the Council when makes these legislative decisions.

    Regarding the question about the smell of pump stations, Ben Kuhn of Jones Homes stated that the pump station is entirely enclosed and that the wells are more than 30 feet deep. He stated that there should be no smell.

    Mr. Nestor then reviewed the Statement of Consistency that Council would consider in their motion.

    "The Village of Marvin Land Use Plan and the Marvin Heritage District Small Area Plan designates this area as the Marvin Heritage District. It designated the subject property as Residential Only within the Marvin Heritage District. The scale of the residential development is consistent with these adopted plans. The residential development is a compatible use due to the surrounding properties, transition to future adjacent light commercial and mixed uses, and minimum impacts on public facilities. The residential density on this specific property is found to be inconsistent with the recommendation of the 2020 Land Use Plan; however, it furthers it is consistency with the maintaining the Marvin Heritage District overall density under one house per acre and consistent with recommended housing allocation percentage of the MHD Small Area Plan. Furthermore, this development is consistent with the goals and purpose of the plan by providing conservation land or fee-in-lieu for future greenway connections, maintaining rural aesthetics, transportation improvements, and economic development to the area."


  • Prior to voting on this motion, Mayor Pro Tempore Vandenberg thanked the public for their comments in the hearing. She lamented the fact that none or very few people attended prior public hearings for the Small Area Plan or other important Council decisions. She encouraged people to attend meetings, sign up for the resident's list, visit the website, etc.

    Mayor Pollino then noted that this Council has held two Coffee with Council events each month, at which time residents may meet with Councilmembers to voice their concerns. He encouraged people to attend and stated that the Council has done its due diligence with communicating with the public and with controlling development in the Heritage District with the Form-Based Code.

    Councilman Lein then closed the conversation by discussing Jones Homes willingness to work so closely with the Village. He noted that after each meeting, that the developer would go back and make changes based on public and Board feedback.

    Moved byCouncilman Marcolese

    To approve the proposed ordinance rezoning of Parcels numbers 06-240-005 and 06-225-022 to the Marvin Heritage – Residential Only Conditional Zoning District, along with the Development Agreement containing numerous terms and conditions related thereto and adopt the proposed Statement of Consistency.

    Vote: Motion Passed Unanimously

    OR-2022-08-02

    AN ORDINANCE OF THE VILLAGE OF MARVIN, NORTH CAROLINA

    AN ORDINANCE TO REZONE THE HERITAGE AT MARVIN SUBDIVISION, PARCELS 06-240005 AND 06-225022 AS MARVIN HERITAGE DISTRICT – RESIDENTIAL ONLY AND APPROVING THE DEVELOPMENT AGREEMENT

    BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF MARVIN:

    SECTION 1. That the Official Zoning Maps referenced in Section 151.030 of the Code of Ordinances are hereby amended by changing the zoning of the property described on the attached map from R (Marvin Residential) to MHD-RO (Marvin Heritage District – Residential Only).

    SECTION 2.  That the Development Agreement attached hereto between JCN NC, LLC and the Village of Marvin governing the use and development of tax parcels 06-240005 and 06-225022 is approved and the Mayor is authorized to execute the Development Agreement.

    SECTION 3. The development and use of the property hereby rezoned shall be governed by the Development Agreement including the terms and conditions set forth therein, the predetermined ordinance requirements applicable to such district category, the approved site plan, exhibits and attached documents presented and approved for the district at the time of adoption of this Ordinance, and any additional approved rules, regulations and conditions, all of which shall constitute the zoning regulations for the approved district and are binding on the property as an amendment to the regulations and to the Zoning Maps.

    SECTION 4. That this ordinance shall become effective upon its adoption.

    This ordinance shall be effective August 9th, 2022 and ordered published as provided by law.

    Adopted this 9th day of August 2022.


No report was given.

TIME STAMP 1:56:15

(See attached, Item G1, which is included as a reference in these minutes).

Austin Yow, Village Clerk & Assistant to the Manager, reminded the Council that the COVID-19 State of Emergency is expiring on Monday, August 15. After that time, remote participation will be limited per the Village's policy. He noted that Webex meetings would end and that meetings would then be live-streamed on YouTube.

TIME STAMP 1:59:20

(See attached, Item H1, which is included as a reference in these minutes).

Mr. Yow explained that Derek Durst, Kristyna Culp, Bob Nunnenkamp, and Jake Fehling have applied to serve on the newly-formed Wayfinding and Branding Committee. He noted that staff has placed Mr. Fehling's application on hold while Mr. Fehling reviews information regarding the time commitment of serving on the committee.

  • Moved byCouncilman Marcolese

    To appoint Derek Durst, Kristyna Culp, and Bob Nunnenkamp to the Wayfinding and Branding Committee for the duration of the project.

    Vote: Motion Passed Unanimously

TIME STAMP 2:00:40

(See attached, Item H2, which is included as a reference in these minutes.)

Mayor Pro Tempore Vandenberg explained that this study was to determine the assets beneath the roads in Marvin including stormwater drainage. Council discussed this item in depth.

  • To Approve Entering Agreement with AMT Engineering to Conduct Asset Inventory at a Rate Not to Exceed $30,000 and Authorize Manager to Execute Agreement.

    Vote:

TIME STAMP 2:10:10

Misinformation on Nextdoor

Mayor Pro Tempore Vandenberg addressed misinformation on Nextdoor. She stated that the Village received just over $1 million in COVID-19 relief funds, not the $2 million figure being circulated online.

New Owner of Large Property

Councilman Deatherage stated that there was a new owner of more than 360 acres on Crane Road. He asked if staff were aware and has reached out to the new owner. Staff stated that they were not sure which property the Councilman was referring to but would look into this recent sale.

Addressing Public Comment by Clayton Loflin

Councilman Lein briefly addressed the public comment made by Clayton Loflin that a funded proposal for a T-intersection was declined by the Village Council. He stated that this occurred, it occurred with a previous Council. He asked that this accusation be addressed in a Village communication. Mr. Yow stated he would work with Ms. Amos to research the proposal and issue a public statement at a later time.

  • Ms. Amos will execute the contract with Schneider Tree Care.
  • Ms. Amos will execute the contract with Water Saver Irrigation.
  • Ms. Amos will execute the agreement with AMT for the pavement condition survey.
  • Ms. Amos will submit a work order to address the leaning street signs.
  • Ms. Amos and Mr. Yow will research the public comment made by Clayton Loflin regarding a Council denying a funded proposal for a T-intersection at New Town and Marvin Roads.

Council reviewed the Ongoing Action Item List and made revisions.

Mayor Pollino: He apologized for not being there in person. He thanked Councilman Lein for presiding. He reminded residents that Councilmembers are available to meet and discuss issues. He regretted missing National Night Out due to a family obligation. He thanked John Jones for his service on the Planning Board and expressed condolences to Mr. Durst, whose father recently passed away.

Mayor Pro Tempore Vandenberg: She thanked staff for their hard work preparing for the meeting.

Councilman Deatherage: He concurred with Mayor Pollino's comments.

Councilman Lein: He thanked Mr. Nestor for his hard work in tonight's meeting. He thanked staff for their hard work at tonight's meeting and at National Night Out. He expressed condolences to Mr. Durst, whose father recently passed. He thanked law enforcement and first responders for their hard work keeping our communities safe. He thanked Jones Homes for their willingness working with the Village on the project. He then thanked Michael Vandenberg for defending the Council against misinformation.

Councilman Marcolese: He thanked staff for their hard work, especially Mr. Nestor. He cited Mr. Nestor's hard work educating everyone during the public hearing. He thanked the other Councilmembers for their careful consideration and hard work on the Marvin Heritage District. He thanked everyone for their work on National Night Out, especially Kristyna Culp who grilled the food.

Councilman Wortman: He stated that he regretted missing National Night Out, because of COVID-19. He thanked everyone for their hard work on National Night Out. He stated he wished more people would be involved in the process leading up to major decisions, such as the conditional rezoning proposal approved tonight. He encouraged the public to attend meetings, to be involved in the community.

  • Moved byCouncilman Deatherage

    To recess into Closed Session pursuant of NCGS 143-318.11(a)(3)(5) to consult with an Attorney employed or retained by the Public Body; and to discuss the purchase of real property.

    Vote: Motion Passed Unanimously

1.
Recess into Closed Session Pursuant to NCGS 143-318.11(a)(3) to Consult with an Attorney Employed or Retained by the Public Body
Chaplin Spencer

 

2.
Recess into Closed Session Pursuant to NCGS 143-318.11(a)(3) to Consult with an Attorney Employed or Retained by the Public Body

 

3.
Recess into Closed Session Pursuant to NCGS 143-318.11(a)(5) to Discuss the Purchase of Real Property

 
  • Moved byMayor Pro Tempore Vandenberg

    To adjourn the meeting at 9:04pm.

    Vote: Motion Passed Unanimously
No Item Selected